What is the recommended method for a GIS administrator to share map documents without staff copying data to local drives?

The recommended method for a GIS administrator to share map documents without staff copying data to local drives involves using the "Save A Copy" function in ArcMap. This approach allows the map document to be saved in a new location while maintaining links to the original data. Instead of requiring copies of the data to be transferred to local drives, it keeps the reference to data paths intact, ensuring that team members only access the data from the original location.

This method is particularly useful for maintaining data integrity and reducing unnecessary duplication of data, which can lead to version control issues and increased storage needs. By using this method, the administrator can facilitate collaboration without compromising the organization's data management practices.

Other methods mentioned, such as using Python scripts to modify workspace paths or renaming databases and folders in ArcCatalog, may introduce complexity and require additional handling of data sources that could disrupt workflows. Fixing data sources directly from the Contents pane focuses on resolving missing links rather than providing a proactive sharing solution, making it less ideal for extensive sharing needs.